Frequently Asked Questions

General Information

Graduation Day Information

Please click here, to find out all the information you need for your Graduation day!

 
Contact Us

For any issues and enquiries, please contact our customer support representatives at: info@gfp.com.au, call our customer support team at Australia: 1300 360 445 - International: +61 8 8154 1388 or fill out the form here to send us feedback. To assist us in processing your enquiry, please provide us with some information about yourself.

If your enquiry relates to our booking system, your questions may already be answered in our helpful FAQs.

Academic Dress Information

In order to participate in your graduation ceremony, you will be required to wear full academic dress. Your academic dress requirements depend on the faculty you studied in, and what degree level you are completing. Academic dress will be available to collect on the day of graduation and assistance on how to wear your academic dress will be provided on the day.

Graduate Information

What time do I need to arrive for my graduation ceremony?

You are required to arrive one hour before your ceremony at the allocated assembly point from where you will process to Winthrop Hall. If you are running late please make your way to Winthrop Hall and report to the Help Tent. Please sit in your allocated seat in the hall to ensure you are in the correct order for presentation. Please ensure that you are wearing the appropriate academic dress. Further information regarding when to arrive and where to go on the day of your ceremony is available on the Graduations website.

What happens in a graduation ceremony?

In brief, at the commencement of the ceremony, members of the audience are asked to stand while the Academic Procession enters Winthrop Hall. Graduands and guests remain standing until the Chancellor asks the audience to be seated after which time a brief welcome address is delivered.

At a point in the ceremony graduands are asked to take their lead from Graduation staff who will arrange them for presentation. When the conferring of degrees commence, successive rows of graduands will be directed to rise, file out of their seating row and move towards the stage.

The Dean of your Faculty will read out the names of all graduands present in the Hall and one by one graduands will cross the stage and where appropriate shake hands with the Chancellor.

After all graduands have crossed the stage for respective degrees, diplomas and certificates, individual cohorts will be asked to stand and the Chancellor will confer the awards. Once your award is conferred you become a graduate of this University.

The Warden of Convocation officially welcomes the new graduates as lifelong members of the University and the Valedictory Address will be delivered. On occasions the University may also award Honorary Degrees and/or Chancellor's Medals to distinguished invitees who have made an invaluable contribution to the University and the community.

At the end of the ceremony the audience will be asked to stand; all new graduates will join the official procession and exit Winthrop Hall.

Refreshments will be served on Whitfield Court.

For more information on your Graduation Ceremony please visit http://www.student.uwa.edu.au/graduation/overview

Parking Information

Please check the Graduations Website for availability of parking for each graduation ceremony.

Disabled parking bays are located in every Car Park on the Crawley Campus and require a current Disability Permit.

Pay parking is on the roads surrounding UWA. This parking is controlled by the City of Subiaco, City of Perth and City of Nedlands.

Photography and Merchandise

GFP are the official suppliers of graduation photography and merchandise for UWA. Please visit the GFP website for further details.

To save time on the day you may like to pre-order your studio photography session.

GFP's Web Gallery service ($35) allows you to have photos taken at your ceremony with family and friends. From there you can view and order your prints and downloads through a private online gallery. The Web Gallery fee does not include any prints or downloads but covers the cost of having the photos taken.

GFP's Premium Studio USB option ($295) includes all your professional individual and family photographs transferred onto a USB at the ceremony.

Stage presentation photographs will also be available immediately following your ceremony to purchase and take home on the day.

GFP is the official supplier of graduation memorabilia such as bears, flowers, graduation rings, pins and charms, all available for purchase on graduation day. See the GFP website if you would like to pre-order your bear and collect on the day.

Live Stream & Refreshment Package

There are restrictions on the available space within Winthrop Hall, therefore you are unable to purchase more guest tickets for this venue. If you would like more guest tickets, you can purchase a Graduation/Live-streaming and refreshments package for up to five extra guests. The cost of the package is $25.00 per person. The package includes:

  • Unallocated seating within a lecture theatre;
  • Live-streaming of the graduation ceremony;
  • Entry for after-ceremony refreshments. Refreshments consist of alcoholic and non-alcoholic drinks and a canapé supper.

The live-stream for the December ceremonies will be held in the Alexander Lecture Theatre.

Venue Info

All graduation ceremonies are held in Winthrop Hall at The University of Western Australia, 35 Stirling Hwy, Crawley WA 6009.

Winthrop Hall is located on the north side of the campus and can be accessed via Mounts Bay Road or Hackett Drive. Please refer to the Campus Map

Academic Dress

Gown Collection Times and Locations

Regalia collection is available in the days leading up to your ceremony in the marquee on the grass (Southern side of the Undercroft) near Winthrop Hall.

Saturday 7th December, 9.00am – 5.00pm
Sunday 8th December, 9.00am – 5.00pm

Ceremony day pickup times -
Please note there is limited times available to collect regalia on your ceremony day.

From 8:00am until 9:00am for graduands attending the 10am commencement on 11th, 12th, 13th & 14th of December.
From 12:00am until 1:00pm for graduands attending the 2pm commencement on 10th, 11th, 12th, 13th & 14th of December. 
From 4:00pm until 5:00pm for graduands attending the 6pm commencement on 10th, 11th, 12th, 13th & 14th of December.

Can a family member or friend my academic dress on my behalf?

Yes, a Collection Authorisation Form must be completed. Please ensure your Collection Agent produces it on the day in order to collect on your behalf. Without this completed form, we are unable to provide your academic dress to anyone other than yourself.

FAQ on Academic Dress

Do I have to wear Academic Dress to participate in my Graduation Ceremony?

Yes. You will be required to wear the prescribed academic dress for the Degree or Diploma in which you are graduating. This includes a gown, a hood or stole in the appropriate colour, and a mortar board or bonnet.

I am receiving a Double Degree, how do I order my Academic Dress?

If you are receiving both Degrees in the one ceremony, then you only need to place one order. You will only need to wear the hood for the ceremony you are attending or the highest award you are receiving.
If you are receiving your Degrees in separate ceremonies, then you will need to place two orders, one for each ceremony.
Please ensure you check the University's website to confirm your requirements.

When do I hire my Academic Dress?

Academic Dress will be open for booking 4-6 weeks before your ceremony

How do I work out my Gown Size?

When you place your order online you will have the option to select your size e.g. extra small, small, medium, large etc and we will also ask for your height, this will allow us to ensure you have the correct size.

Where do I return my regalia?

Once the graduation has finished and you have had refreshments and photos taken, all hire regalia needs to be returned to the marquee near the Undercroft before you leave the venue.

Can I get help if I am unsure how to wear the regalia?

Yes!  GFP has a ‘Dress Me’ station set-up to assist graduands with their regalia. The ‘Dress Me’ station will be open 2 hours before each ceremony and is located close to the Regalia Marquee on the southern side of the Undercroft near Winthrop Hall.  Just come along and one of our staff will ensure you are dressed correctly. 

Please note, if you run out of time, staff are also available to assist graduands as they enter the ceremony.

When do I return my Academic Dress?

Gowns must be returned after you have finalized your photographic and graduation services within 2 hours of the ceremony finishing. Failure to return your academic dress within this period will incur a late fee. Please refer to the Terms & Conditions below.

What if I don't have credit card - can I pay cash?

We highly recommend you use our secure online ordering system to ensure availability. Your order conformtion and receipt will be emailed to you. There is no need to bring any paperwork when collecting your academic dress, only your student ID is required.

Alternatively, you can contact GFP on 1300 360 445 or info@gfp.com.au to make a booking and pay on the day using cash and/or debit transactions.

How can I arrange a refund for my regalia?

If you are unable to attend your ceremony and have already placed an order for academic dress, please contact the GFP customer service team to arrange a refund on 1300 360 445 or info@gfp.com.au   

Is the regalia different for Bachelor and Masters?

Yes, Bachelor gowns have long bell-shaped sleeves, split from shoulder to wrist, the arm does not pass through the split.  Hoods are fully lined in the faculty colour and include a ribbon trim.

Masters gowns have long closed sleeves with the arm passing through a split above the elbow.  Hoods are fully lined in the faculty colour with no ribbon trim.

Do I have to wear anything specific under my gown?

It is important to note the gown is open at the front; therefore what you are wearing underneath is visible. It is for this reason we recommend you wear business attire, and comfortable shoes. If the day is warm, you may want to remove your jacket as the gowns are quite heavy and it may be hot in the auditorium.

How much will my Academic Dress hire cost?

Post Graduate Certificate, Diploma Suites:

  • Full Suite Hire - $93 (includes, gown, hood and mortarboard)
  • Full Suite Purchase -$168 (includes, gown, hood and mortarboard )

Bachelor Suites:

  • Full Suite Hire - $93 (includes, gown, hood and mortarboard)
  • Full Suite Purchase - $168 (includes, gown, hood and mortarboard)

Masters Suites:

  • Full Suite Hire - $93 (includes, gown, hood and mortarboard)
  • Full Suite Purchase - $178 (includes, gown, hood and mortarboard)

PHD & Other Doctorate Suites:

  • Full Suite Hire $175 - (includes, gown, hood and mortarboard)
  • Full Suite Purchase $550 - (includes, gown, hood and mortarboard)
  • Please note PHD or Doctorate regalia is only available to hire or purchase as a full set

Individual Items:

  • Hire Bachelor Gown only - $50
  • Purchase Bachelor Gown only - $85
  • Hire Masters Gown only - $50
  • Purchase Masters Gown only - $95
  • Hire Hood only - $25
  • Purchase Hood only - $65
  • Mortarboard only - $18

Terms and Conditions

Academic Dress Hire : Academic dress MUST be booked a minimum of 3 days in advance of your ceremony day to avoid a late booking fee of $35.
Return of academic dress - Academic dress is to be returned within 2 hours of conclusion of your ceremony. Failure to return academic dress on time will incur a charge equivalent to the balance of the purchase price of the regalia. 
Cancellation of Order - If you need to cancel your order please contact Customer Service to arrange your refund. Generally refunds are not applicable if your cancellation occurs within 3 days of your ceremony.

How to wear your academic dress

Gown - The gown is worn over the top of your clothing like a jacket. All Masters graduates wear a Masters gown with short sleeves, all other graduates wear Bachelor gowns with full length sleeves. 

Faculty Hood - Place the hood over your head with the button hole in the centre of your sternum, the colour should be displayed on both shoulders. 

Mortarboard - The Mortarboard sits on your head with the longer peak at the back and the tassel hanging to your left. 

It is important to remember that the clothing you wear to your graduation ceremony will be visible as you walk across the stage. Neat, business attire is most appropriate, with a shirt and tie recommended for male graduates. It is best to avoid jeans and sneakers. Please also note that a mortarboard must be worn as part of academic dress, which should be kept in mind when planning your hair style.

Academic Dress Sizes

Ticket Information

Important Ticket Information

All guests must print and present their UNIQUE ticket to gain entry to the venue.

A limited number of tickets for Winthrop Hall may become available due to the reallocation of tickets resulting from late cancellations. If this happens, you will be able to exchange some or all of your graduation live-streaming and refreshment package tickets for guest ticket(s) in Winthrop Hall, at the Information Tent outside Winthrop Hall, one and a half hour before your ceremony.

Tickets will be exchanged on a first come first served basis. There is no guarantee that there will be any unallocated tickets for any of the ceremonies.

All seats are unreserved, guests may enter the Hall 45 minutes before the ceremony begins.

How many tickets in Winthrop Hall will I be allocated for the graduation ceremony?

Through studentConnect you can reserve up to two complimentary guest tickets for Winthrop Hall. After you confirm your attendance you can order these tickets through the GFP Graduation online portal.

Can I apply for or buy more guest tickets for my graduation ceremony?

There are restrictions on the available space within Winthrop Hall, therefore you are unable to apply for more complimentary guest tickets. You can purchase a Graduation/Live-streaming and refreshments package for up to five extra guests. The cost of the package is $25.00 per person and it includes:

  • Unallocated seating within a live-streaming venue;
  • Live-streaming of the graduation ceremony;
  • Post-ceremony refreshments. Refreshments consist of alcoholic and non-alcoholic drinks and a canapé supper
  • If you require more than five extra guest tickets please contact GFP customer service on 1300 360 445 or info@gfp.com.au.

Where is the live-stream shown?

Graduation Ceremony, Tuesday 10 December 2019 - Alexander Lecture Theatre
Graduation Ceremony, Wednesday 11 December 2019 - Alexander Lecture Theatre
Graduation Ceremony, Thursday 12 December 2019 - Alexander Lecture Theatre
Graduation Ceremony, Friday 13 December 2019 - Alexander Lecture Theatre
Graduation Ceremony, Saturday 14 December 2019 - Alexander Lecture Theatre

Guests may enter the Hall 45 minutes before the ceremony begins

How do I access my guest tickets?

Once ordered, a receipt and email confirmation will be sent to you within one hour of receiving the order confirmation email you will receive a second email with your PDF tickets. You will need to print these tickets prior to your arrival at the venue. If your guests do not have printed ticket/s they will not be permitted entry into the venue or the refreshment area after the ceremony. Due to numbers, there may be the necessity to assign an extra lecture theatre for live-streaming. If this becomes necessary guests will be escorted to the new venue.

How will my extra guests meet me after the ceremony?

Guests who are enjoying the ceremony via live-streaming will be escorted to Whitfield Court at the conclusion of the ceremony. Guests must present their printed ticket for entry into the refreshment area.

Can I get a refund on the tickets purchased?

Refunds can be claimed from GFP up to 24 hours before the event.

Other Services

Photography and Merchandise

GFP are the official suppliers of graduation photography and merchandise for UWA. Please visit the GFP website for further details.

To save time on the day you may like to pre-order your studio photography session.

GFP's Web Gallery service ($35) allows you to have photos taken at your ceremony with family and friends. From there you can view and order your prints and downloads through a private online gallery. The Web Gallery fee does not include any prints or downloads but covers the cost of having the photos taken.

GFP's Premium Studio USB option ($295) includes all your professional individual and family photographs transferred onto a USB at the ceremony.

Stage presentation photographs will also be available immediately following your ceremony to purchase and take home on the day.

GFP is the official supplier of graduation memorabilia such as bears, flowers, graduation rings, pins and charms, all available for purchase on graduation day. See the GFP website if you would like to pre-order your bear and collect on the day.

Contact us

For any issue, please contact our Customer Support Representatives at:

EMAIL

info@gfp.com.au

PHONE

Australia: 1300 360 445
International: +61 8 8154 1388